Head of Finance

Women’s Health and Family Services is a multi-cultural community health charity working with the most disadvantaged East London communities, using innovative peer support programmes to improve the health and well-being of vulnerable women and their families. We have been building trust and partnerships across our diverse local communities for over 36 years.

We are looking to recruit a Head of Finance to join our senior team. As the Head of Finance, you will be responsible for the charity’s financial management and with the Chief Executive, have oversight of HR and IT operations.  A member of the senior team, you will help shape the organisation’s strategy and provide financial modelling to support sustainability and expansion. You will report directly to the Chief Executive and liaise with our Treasurer.

You will be professionally qualified, have a least three years’ experience in a finance role and previously acted in a company secretarial role or providing support to Trustee Boards in a finance capacity. Highly experienced in accounting software packages and experience of transitioning from external accounts provision to in-house is desirable.

You will be responsible for managing the Office Administrator whose responsibilities are: finance and HR administration, running the day to day office needs and IT.

Key competencies:

• Understanding of charity accounting, proficiency with online accounting package
• an eye for detail
• commercial acumen to proactively find innovative new financial models to support the charity’s objectives and growth plans

Financial Responsibilities:

• Lead the process of creating the annual budget, strategic three-year budgets, monthly/quarterly management accounts and preparation of budgets for funding bids
• Steward resources day-to-day, including supporting budget holder colleagues to understand and manage individual project finances
• Optimize and lead our financial management function creating, where needed, new systems, processes and template
• Demonstrate commercial awareness to support with developing new financial models for programmes expansion, partnership opportunities and other project proposals
• Prepare quarterly management accounts for presentation to the Board, providing staff and trustees with the financial information they need for good decision making and planning future work
• Create financial reports on projects or grants, and work with CE to submit reports to funders
• Oversee staff member to ensure timely administration: monthly payroll, bank reconciliations; payments of bills, creating and chasing-up invoices etc.
• Work with WHFS’s external auditor to generate annual accounts through to publication
• Attend quarterly meetings with Treasurer and Chief Executive to review charity’s financial health and future planning

HR/PEOPLE RESPONSIBILITIES
Key Competencies: Excellent communication skills

• Issuing offer letters, contracts, oversee the reviewing and updating staff handbook annually

Responsibilities: Operations (Manage Administrator to undertaken most of these tasks)
Key Competencies: Attention to detail, general management experience, and proactive.
● In collaboration, with the Chief Executive and Administrator (and where needed with external agencies), on the writing and updating of relevant Policy and Procedures, Health and Safety, Safeguarding of Children and Vulnerable Adults, Employment, and oversee systems to ensure procedures are followed and reviewed.

GOVERNANCE
Key competencies: Strong written and interpersonal skills.

● Act as Company Secretary for the charity, filing returns to relevant authorities; keeping up-to-date with relevant charity and company law and the Code of Governance for Small Charities
● Work with the CE/Treasurer to support good governance: preparing for Trustees’ meetings and papers; liaising with the Treasurer on a monthly basis

PERSON SPECIFICATION

Essential

• At least three years accounting experience together with Accounting qualification or qualification in Business Administration in a small business or charity setting.
• Experience of company secretarial role orproviding support to trustee boards in a finance or governance capacity
• Ability to create, interrogate, organise and present data using various IT packages including excel, QuickBooks (or similar), the monitoring database. A willingness to undertake training if needed.
• Experience of presenting financial information to non-financial audiences and working with different teams who need financial data to help them in their roles
• Highly experienced in accounting softwarepackages including strong Excel / Google Sheets skills
• Strong planning skills including attention to detail, critical thinking, multi-tasking and problem solving.
• Able to exercise tact and discretion when dealing with sensitive personal information
• Able to develop successful long-term relationships e.g. with suppliers and partners
• Collaborative, flexible, and highly skilled in organising a diverse workload with a keen eye for detail, keeping multiple projects on track and delivered on time
• Ability to demonstrate tact, diplomacy and to deal appropriately with confidential information
• Confident with all things financial and able to navigate, create and enjoy budgets, monitoring and reporting performance to the team, Board and all our stakeholders
• Effective interpersonal skills; can demonstrate emotional intelligence and empathy with
• Experience of working in a smaII team
• Values diversity and difference, operates with integrity and openness, respectful

Desirable

• Experience of transitioning from external accounts to in-house
• Line management

Terms and Conditions
Location: Home based (due to COVID). Returning to a blended approach home and office. Based at The Brady Centre, 192 Hanbury Street, E1 5HU.
Hours: 2 days per week (16 hours) Working hours are flexible, between 8.30am to 6.30pm, Monday to Friday, with one hour per day for lunch. This role will occasionally involve some evening work, e.g. Board meetings.
Salary: £14-16,000 per annum (£35-38,000 pro rata)
Pension: Employer Contribution is currently 3%
Holiday entitlement: Pro rata to the role. FTE 5 weeks per year, plus Bank Holidays.
Reporting to: This post will report to Chief Executive
Staff Management: 1 part-time Administration Assistant (3 days per week)
Start date: As soon as possible
Probation period: 3 months
DBS requirement: The post-holder will run our DBS system vetting workers and volunteers who will work regularly with children and vulnerable adults. Therefore appointment to this
post is subject to an up-to-date, satisfactory, enhanced DBS check with a check against the barred lists for children and adults.
Employment requirement: The post-holder must have the right to work in the UK and will be required to provide the necessary paperwork to verify this.

How to Apply
Thank you for your interest in the post of Head of Finance at WHFS. You will be required to complete and submit the following:
– CV 2 pages max
– A Covering letter, letting us know why you would like to work with us in this role and the skills and experience you would bring to the position. 2 sides of A4
– Personal Details Cover Sheet

Deadline for applications: Thursday 21st May @ 5pm. Interview Date: Friday 28th May 2021. Send your application to Karen.wint@whfs.org.uk. Applications received after the
deadline, will not be considered. Interviews will take place remotely via zoom. Please get in touch if you require any adjustments or assistance to participate, should you be invited to
interview. If you would like to discuss this role further or discuss access requirements before you make an application, please contact Karen Wint, Chief Executive, using the email above.
We are committed to diversity and inclusion. As a women-led charity, our team is representative of the local communities we work with in London.

Thank you for your interest in WHFS

Unfortunately we will only be able to respond to those candidates who are shortlisted and are not able to give feedback to people who are not shortlisted

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